Chapter 6 · 6.3
Proton Pass and 1Password for your business
If you work with more people, you want more than a few shared vaults. You want to add and remove people yourself, set rules and keep the business passwords when someone leaves. Proton Pass and 1Password both have business plans for this. They use the same apps and extensions as in Installing Proton Pass in your browser, on your computer and on your phone and Installing and securing 1Password on all your devices.
The plans
| Plan | Who it's for | Price (November 2026, per user per month, billed yearly) | What's included |
|---|---|---|---|
| Proton Pass Essentials | 3 to 30 users | $1.99 | Shared vaults, an Admin panel, requiring two-step verification for everyone. |
| Proton Pass Professional | From 3 users | $4.99 | Everything in Essentials, plus rules for the whole team, groups, an activity log and signing in through your company's system (SSO). |
| 1Password Teams Starter Pack | Small teams, up to 20 people. You pay for at least 10. | €2.19 (€2.59 billed monthly) | Shared vaults, admin roles, security alerts. |
| 1Password Business | From 1 user | €7.99 (€9.99 billed monthly) | Everything in Teams, plus rules, an activity log, reports and SSO integrations. |
In November 2026, Proton's pricing page only showed prices in dollars. For the price in euros, check proton.me/business/pass/pricing. You can try 1Password free for 14 days; create the account in the EU region via start.1password.eu (see Creating a 1Password account on 1password.eu). Prices change often and there are regular promotions. At checkout, look at the amount you will actually pay.
Managing users in Proton Pass
- As an admin, you open the Admin panel from Proton Pass, or you go to your account settings at account.proton.me. Under Users you'll find everyone in your company.
- Use Invite user to invite a colleague. They get their own Proton account within your company.
- Turn on Require 2FA for everyone. Everyone then has to use two-step verification (see Securing Proton Pass: two-step login, extra password and locking).
- With Professional, you can give a group, such as Sales, access to a vault in one go.
Managing users in 1Password
- Sign in at my.1password.eu and go to People. Use Invite People to add colleagues. Each colleague creates their own account with their own account password and Secret Key.
- Everyone gets a private vault of their own. An admin can't look inside it. That's why business logins belong in shared vaults (see Sharing passwords with your team or family).
- If a colleague forgets their account password, an admin can recover their account: go to People, click their name and choose Begin Recovery. Make sure at least two people can do this.
- With Business, you can also set rules, for example the minimum length of an account password.
When someone leaves
- Secure the business vaults first. In Proton Pass, a vault belongs to its owner. If the person leaving owns a shared vault, choose Transfer ownership for that vault and pick someone who is staying. Otherwise the vault is gone once their account is deleted.
- Turn off their access. In Proton, choose Disable user or Delete user for that user. In 1Password, go to People and choose Suspend (they can no longer sign in, but you can let them back in later) or Delete Person.
- Change the passwords they could see. Even if they no longer have access: they may have copied or saved them. Start with the most important ones, such as your bank, your domain and My WebOké.
- Remove their logins from other services, for example in Nextcloud (see A colleague leaves: safely taking over files, calendar and shared folders).
Tip: Write down who the admins in your company are. Make sure there are always at least two, so your business doesn't get stuck if one admin drops out (see Arrange emergency access in case you are no longer around).
Prefer your own server?
Proton Pass and 1Password store your vault on their servers. If you want your company's vault on your own server, take a look at Passbolt, from a company based in Luxembourg. You'll find an overview of business password managers in All well-known password managers compared: country, features, reviews and scores.